Horsemen's Bookkeeper
The office of the Horsemen’s Bookkeeper is located across from the Paddock, below the grandstand.
Office Hours:
Friday & Saturday | 5pm until the start of the last race
Sunday & Monday | 3pm until the start of the last race
The office is closed on dark days during the race meet. The office is also closed during the off-season; however, the bookkeeper can be reached by phone or email.
Email Bookkeeper
Setting up an Account
A tax form and deduction authorization form is required for all accounts. The forms can be mailed, emailed, or faxed. Please click on the form below to access.
Deduction Authorization Form – required by the Iowa Racing & Gaming Commission (IRGC)
Tax Forms
W-9 Form
Request for U.S. taxpayer identification number and certification
W-8 ECI Form
Certificate of foreign person’s claim that income is effectively connected with the conduct of a trade or business in the United States
W-8BEN Form
Certificate of foreign status of Beneficial Owner for United States Tax Withholding
** IMPORTANT** A proper tax and deduction authorization form must be on file with the Horsemen’s Bookkeeper before a check can be issued. We are required to withhold U.S. Federal Taxes of 30 percent without the proper tax form. The Horsemen's Bookkeeper does not provide tax advice. Please consult a tax professional regarding your account. Owners and/or trainers are required to deposit all nomination, and start and entry fees with the bookkeeper before the horse starts in the race.
Check Requests
Purse money is available within 48 hours after the stewards have notified the bookkeeper that the purse can be released.
- Funds must be requested during the meet either in person, via phone, email, or online through InCompass. For access to Incompass, contact the bookkeeper for your account number and PIN
- All accounts will automatically be closed at the end of the meet, no request is necessary
- Checks drawn on horsemen accounts can only be issued to account name(s), managing partner, authorized agent, trainer, IRGC, or Prairie Meadows. The bookkeeper does not pay out percentages to different partners, it is the responsibility of the partnership, or managing partner to disperse the monies accordingly
Claims
Claiming price, plus 7 percent Iowa sales tax, must be in the horsemen’s account one (1) hour prior to post time of the claiming race. This includes cash, cashier’s check, bank draft, or wire transfer.
Wire Transfers
Transfer Information – These instructions can be printed and taken to your bank. Notify the bookkeeper of the wire, and the account to be credited. A $14 processing charge applies for wire transfers; this will be deducted from the wire amount.
DVD's
DVD’s are no longer available. However, digital files of a horse’s performance are available thru email delivery for $10.00 per race. Contact the Horsemen’s Bookkeeper to order at 515-967-1298 or by email at Lori.Thornburg@prairiemeadows.com.